rConf — Conferences made easy!

rConf folder 2013
       folder for printout

“

We Enable you to Focus on the Contents
Through Our Support of the Congress Administration
”

rConf is a powerful, comprehensive, convenient and easy to use online solution for your conference. rConf supports you in creating the program, the participants' registration, the lecture registration, the evaluation and selection of abstracts (peer review by your peers), the administration of the conference participants and in the processing of payments up into your university account. Furthermore, rConf enables the preparation of conference proceedings, invoices and other documents. The simple and fast representation of the current state of your conference (progress tracking) facilitates the coordination of individual employees and tasks.

We can advise you at once and on the spot, and like to find tailored solutions with you. For us efficiency of the product, security and privacy is of high importance. We store all data locally in Germany on dedicated and protected systems. We do not store abroad and do not share any of your data with third parties.

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Benefits for Conference Management

  • Participants and Lecturers
    Who is speaking at the conference, who else is attending? Who registered for the cultural- or culinary excursion? Who paid the conference fee and who did not? rConf presents an easy to use overview of all attendees so you can answer these simple questions with a single click and with a smile.
  • Online Payment
    PayPal, credit-/debit cards, wire transfer: You have the control! We provide an interface with the payment provider of your choice.
  • Deadlines
    Manage deadlines and adjust them to your individual requirements. Enable your participants Early-Bird registration. Plan any memory and informational e-mails in advance.
  • Conference Planning
    rConf's interactive online-schedule makes it easy to plan your conference across multiple parallel session.
    We will be happy to assist you in the organization of the framework programme.
  • Forms Central
    Automatically create bills, participation certificates, and name-tags with individually adjustable styles.
  • Conference Proceedings and Documentation
    Remain visible after your event: Link abstracts and slides to the online schedule and publish them (following optional review) in an automatically created conference transcript or Book of Abstracts (using PDF or LaTeX).

rConf is extensible! We can add additional services to satisfy special requirements you may have.

Benefits for Your Guests

  • Participants and Lecturers
    Inform yourself online, log in to submit your presentation abstract, prepare yourself well for the conference in advance by reading its program, abstracts etc.
  • Online Payment
    Pay conveniently and securely by credit card, PayPal or bank transfer.
  • Deadlines
    Use the benefits of the Early Bird Registration, if applicable.
  • Conference Planning
    Prepare yourself comfortably in front, with an easy to use online program.
  • Conference Proceedings and Documentation
    Take advantage of meetings from previous years to prepare yourself. Cite from the proceedings. Publish your presentation in an online conference proceedings - A printed version is optional.

Since 2005 we develop rConf together with the abiosus e.V. and the European Association of Remote Sensing Laboratories continually and use it conveniently for many meetings our selves.

As we offer personalized support, provide each event with its own customized layout and provide the conference pages for a long period after the actual event, we incur costs that we try to cover with a fair pricing model:

  • Set-up of the event or series of events: 650 Euro (the first 650 Euro for the first conference participants we do not charge you),
  • each participant: 2.50 Euro,
  • each successful credit card payment: 7.00 Euro.

In a series of events set-up costs are charged once only at the first meeting.
We reserve the right for price adjustments. Valid prices are listed exclusively on the website of the Institute for Science Networking Oldenburg GmbH. Additional adjustments to your conference site will be charged at 65 EUR per hour (billed in blocks of 15 minutes and at actual cost). All prices plus VAT of 19%. Costs incurred by commissioning a payment service provider are not subject of a contract for the operation of the conference management system. They will be charged from the payment service provider to the conference organizer directly.

Comparison of selected rConf features with other established conference management systems:

Feature1 EasyChair2 OpenConf ConfTool rConf
Management of conference submissions (incl. review status)
Management and collection of fees through an external service provider (e.g. PayPal)    
Management of participants and speakers   (✔)
Automatic creation of an editable template for conference proceedings    
Online conference schedule    
Participant list and editable template for name tags      
Adjustable access permissions for contributions etc.    
Integrated conference website   (✔) (✔)
Individual support (✔) (✔)
Last compared on 10/31/2012
1not liable for errors and omissions
2demo not available